Bulletin: NY000552

Date:
November 11, 2014
To:
All New York State Agents, Office Counsel, and Managers
RE:
Rockland County – Electronic RP-5217

Beginning January 2015, the Rockland County Clerk will require that all documents submitted for recording requiring a Real Property Transfer Report use the bar-coded Form RP-5217-PDF.  The carbonized form will not be accepted.  Using an electronic SaleScan system, the Clerk will electronically transmit all data from the RP-5217 to NYS Office of Real Property Tax Services (“ORPTS”).  Please review the attached bulletin from the office of the Rockland County Clerk and plan accordingly.

The RP-5217-PDF form and Instructions can be found on the NYS Department of Taxation and Finance’s website at http://www.tax.ny.gov/research/property/assess/rp5217/index.htm.  The form must be printed on legal size paper (8.5” x 14”).  The Clerk has advised that the only handwritten changes that may be acceptable include: Sale Contract Date, Date of Sale/Transfer and Full Sales Price.  RP-5217-PDF’s with any other handwritten changes WILL be rejected.

The Rockland County Clerk will advise as to the official start date of their new system.  Stewart recommends that all transactions closing from this point forward begin using the downloadable, bar-coded Form RP-5217-PDF to prepare and avoid rejection once the new system is implemented.

If you have any questions relating to this or other bulletins, please contact 212-922-0050 and ask for any agency legal counsel.

Attachment: Rockland County Bulletin

 

THIS BULLETIN IS FURNISHED TO INFORM YOU OF CURRENT DEVELOPMENTS. AS A REMINDER, YOU ARE CHARGED WITH KNOWLEDGE OF THE CONTENT ON VIRTUAL UNDERWRITER  AS IT EXISTS FROM TIME TO TIME AS IT APPLIES TO YOU, AS WELL AS ANY OTHER INSTRUCTIONS. OUR UNDERWRITING AGREEMENTS DO NOT AUTHORIZE OUR ISSUING AGENTS TO ENGAGE IN SETTLEMENTS OR CLOSINGS ON BEHALF OF STEWART TITLE GUARANTY COMPANY. THIS BULLETIN IS NOT INTENDED TO DIRECT YOUR ESCROW OR SETTLEMENT PRACTICES OR TO CHANGE PROVISIONS OF APPLICABLE UNDERWRITING AGREEMENTS. CONFIDENTIAL, PROPRIETARY, OR NONPUBLIC PERSONAL INFORMATION SHOULD NEVER BE SHARED OR DISSEMINATED EXCEPT AS ALLOWED BY LAW. IF APPLICABLE STATE LAW OR REGULATION IMPOSES ADDITIONAL REQUIREMENTS, YOU SHOULD CONTINUE TO COMPLY WITH THOSE REQUIREMENTS.