Bulletin: NY000428

Date:
December 31, 2009
To:
All New York State Office Counsel, Managers and Agents
RE:
Westchester County PREP System Update

Get Non-PREP Filings in TODAY!

If you did not use the PREP System to create the tax forms supporting your conveyance, be sure to deliver your documents to our office before 5 p.m. on Thursday, December 31, 2009.  If they are not in our hands by 5 p.m., you will need to create your cover pages and tax forms via PREP in order to submit these documents for recording.

It is not acceptable to simply re-enter data from non-PREP tax forms into the PREP System.  Beginning in 2010, the tax forms which are signed by the parties must be created via the PREP System.

Rejected documents which are returned in 2010 must be returned with PREP Cover Pages and PREP Tax Forms

The date the documents enter the Office of the Westchester County Clerk, whether for original submission or for resubmission, is the relevant date for determining whether they must be accompanied by PREP Cover Pages and supported by tax forms created on the PREP System.  If they are coming over our counter in 2010, they need PREP cover pages and tax forms.

Acceptable Tax Forms

The Office of the Westchester County Clerk will accept RP-5217 forms and TP-584 forms with cross outs and corrections provided:

  • The signed version of the relevant tax form was created via the PREP System; and

  • Any changes to the tax form have been initialed by the necessary parties; and

  • The form has been edited via the PREP System to incorporate the hand-written changes; and

  • Both the unsigned “corrected” form and the signed form are presented to our office.

How do I know if the RP-5217 and TP-584 have been created on the PREP System?

As of January 1, 2010, any RP-5217 or TP-584 submitted to our office must be created on the PREP System.  How will you know if these forms were created on the PREP System?  We will look for an identifying number printed down the left hand side of each page.

If this identifying number does not appear on the form, your tax form will be rejected.

Have you taken a PREP Training Class?

If not, call Rosia Blackwell Lawrence at (914)995-3082 to get signed up today.  Classes are held in White Plains three times a week and require an advance reservation

If you have any questions about PREP, please call the PREP Help Line at (914)995-3111.

The Office of Westchester County Clerk Timothy C. Idoni
110 Dr. Martin Luther King Jr. Blvd., White Plains, NY 10601
(914)995-3111 http://www.westchesterclerk.com

To view the PREP website go to:
https://prep.westchesterclerk.com/PREP/WebLoginNew.aspx

For on-line viewing of this and other bulletins, log onto http://www.stewartnewyork.com/

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